ELECTION OF THE BOARD OF DIRECTORS
SECTION 1 - At least one month prior to the mailing of the ballot of election of members to the Board, the presiding officer shall ask for nominations by members of the Society to fill the seats on the board that are to be vacated. Three seats on the Board will become vacant each year. The nominations duly made will be recorded by the Secretary and the nominations will be listed in the ballot. The ballot will be mailed to each Society member at least one month prior to the election date. Each Society member may enter upon this written ballot his vote for three candidates either from among the list of nominees or by write-in. The three candidates that receive the greatest number of votes will be elected members of the Board of Directors.
SECTION 2 - A vacancy on the Board of Directors, except that caused by termination of term of office, shall be filled as stated in Article V, Section 4 of the Constitution.
BOARD OF DIRECTORS
SECTION 1 - The Board of Directors shall consist of nine Directors, three of which shall be elected each year in regular elections maintaining the principle of replacing at least one-third of the Directors each year as their terms expire.
SECTION 2 - Officers shall be elected by a quorum of the Directors at the first Board meeting following annual elections. Only the six incumbent Directors may become President or Vice-President; however, any Board Member who is continuing and has been re-elected for the coming year may also be elected as President or Vice President.
SECTION 3 - A director may resign office upon submission of a written resignation to the Board of Directors. A Director may be suspended from office by a Two-thirds vote of the Directors.
SECTION 4 - The Board of Directors shall report items of interest and any decisions of the Board which involve one or more of the following elements:
(a) A commitment of the Society, or any of its Directors, to any special or continuing relationship or affiliation with any other organization active in the Society's field of interest.
(b) Any participation of the Society or its Directors in their official capacities in activities sponsored by other organizations in the field.
(c) All organized Society activities planned for participation by any part of the Society membership.
DUTIES OF THE OFFICE
SECTION 1 - President: The President shall preside at all Society meetings and perform such other duties as ordinarily pertain to his office.
SECTION 2 - Vice-President: The Vice President shall assume the duties and powers of the President in the absence of the President and perform such other duties as ordinarily pertain to his office.
SECTION 3 - Secretary: The Secretary shall keep accurate records of proceedings at all regular meetings and meetings of the Board of Directors, make necessary reports to such organizations with which the Society may become affiliated, and assure that members of the Board of Directors are appropriately informed of meetings of the Board and perform such other duties as ordinarily pertain to his office.
SECTION 4 - Treasurer: The Treasurer shall have custody of all funds and perform such other duties as ordinarily pertain to his office. Upon his retirement from office, he shall turn over to his successor all funds, books of accounts and any other Society property in his possession, after each has been reviewed by the President's appointed auditing committee (at least 2 people).
SECTION 5 - Schedule Coordinator: The Board of Directors may appoint a Schedule Coordinator. The Schedule Coordinator need not be a Board Member but must be a member in good standing of the NWSS. The Schedule Coordinator shall maintain a calendar of Academy of Model Aeronautics sanctioned events that will receive the support of the NWSS. The Coordinator shall use his judgment and call on the advice of the Board in scheduling events so as to minimize geographical, interest, historical and other conflicts. In the event of an unresolved scheduling conflict, the affected contest planners and the Schedule Coordinator are to present written arguments to the Board of Directors. The Board's decision will be final.
SECTION 6 - Scorekeeper: The Board of Directors shall appoint a Scorekeeper, who may or may not be a Board Member but must be a member in good standing of the NWSS. The Scorekeeper shall be responsible for keeping the official records of membership and the contest results for all NWSS contests. Additionally, the Scorekeeper will use said results to determine the Season Points Standings of the membership per By-Laws Attachment 1: Official NWSS Contest Rules and Guidelines. The Scorekeeper, or his/her agent, will be responsible for the acquisition of Season Points trophies and Tournament trophies to be distributed at the Annual NWSS Banquet. The Scorekeeper shall not release the results of the last two contests of the season or the Season Points standings including either of these contests until after the presentation of the Season Points awards at the Annual NWSS Banquet.
SECTION 7 - Newsletter Editor: The Board of Directors shall appoint a Newsletter Editor from the NWSS membership. The Newsletter Editor shall be responsible for distributing a minimum of 6 newsletters per year to include as necessary, the NWSS contest calendar, contest flyers, contest results and articles, board meeting minutes, membership roster, Season Points standings, and articles of interest to the membership. SECTION 8 - Webmaster: The Board of Directors shall appoint a Webmaster from the NWSS membership. The Webmaster shall be responsible for insuring that the official NWSS website is maintained. The website shall include the current NWSS contest calendar, contest flyers and results, current Season Points standings, general information about the NWSS including all official NWSS documents and NWSS membership application, and other items of interest to the NWSS membership.
SECTION 1 - Annual Meeting An annual meeting of the Board of Directors shall be held before or during the month of November of each year. The annual meeting shall be the meeting at which the election of officers of the Board of Directors to serve for the ensuing year shall take place.
SECTION 2 - Special Meetings Special meetings of the Board of Directors may be called by the President.
SECTION 3 - Quorum Five (5) of the members of the Board of Directors shall constitute a quorum conducting normal Society functions. However, allocation of funds in excess of $50 and elections require a quorum of seven (7) members of the Board of Directors, majority ruling in all cases.
DUES AND FEES
SECTION 1 - Membership dues of the Society shall be as follows per year for members, payable prior to December 31 of each year for the ensuing year.
(a) Individual Membership $20.00
(b) Club Membership (Deleted)
(c) Family Membership $25.00
(Any Senior or Open AMA member and any of their
immediate family who is also an AMA member)
(d) Junior Membership (Any Junior AMA member) $12.00
Each membership category receives one subscription of the NWSS Newsletter starting with the first issue published after joining and thereafter throughout the membership year.
All dues payments shall be for the calendar year in which they are made unless they are paid in September or later. Payments in September or later shall include membership for the following calendar year also.
SECTION 2 – Contest Fee - The NWSS Contest Fee is set at $10/weekend, payable when clubs submit their contest announcement flyer to The Eagle Newsletter.
The Treasurer of the Society may be authorized by the Board of Directors to receive contributions or specially obtained funds from an individual or institution, to be applied to the general funds of the Society.
The various continuing committees of the Society shall be chaired by members of the Board of Directors, and may include other Society members. These activities shall include, but are not limited to: Competitive Activities, Newsletter and Public Relations.
SECTION 1 - Persons wishing to join the Society will make application in writing on such form as may be specified by the Board of Directors from time to time. The application shall be accompanied by dues, as outlined in Article V of the By-Laws. Upon acceptance of the application and dues, the applicant will become a member of the Society, entitled to the Society's privileges.
SECTION 2 - An Individual, Family and Junior member may make full use of the privileges, vote in the Society's elections, and take part in sponsored activities - with the exception of certain aspects of flying radio controlled model aircraft. To fly radio controlled model aircraft at a sponsored meet, a member must have, in full effect, the appropriate license issued by the FCC and be an AMA member.
SECTION 3 - A Club membership may have one vote in the society's annual election and may take part in sponsored activities, however, not as a competitor and receive points towards the point system.
AMENDMENTS AND REVISIONS
These By-Laws may be amended and/or revised by a two-thirds affirmative vote of the Board of Directors. Such a vote to change the annual membership dues shall automatically revise Article V, Dues and Fees, Section 1.
The NWSS Secretary and President shall review actions of the Board of Directors after each meeting and make additions and/or revisions to the By-Laws and its attachments to accommodate the new actions. These additions or revisions will be reviewed and approved by the Board of Directors at the next Board meeting.
For NWSS Contest Rules and Procedure, see Attachment 1.
For NWSS Special Awards, see Attachment 2.
NWSS RESOLUTION #89-1 (Adopted at 1989 NWSS Board Meeting)
Be it resolved that the Board of Directors of the Northwest Soaring Society, through the office of the Vice president and two additional Directors appointed by the President, be responsible for the appointment of the NWSS Tournament C.D. and the location of any NWSS sponsored Tournament.
Be it further resolved that any AMA certified C.D. and NWSS member be eligible for the position of Tournament C.D. and that any AMA chartered club may submit a bid to provide the location and support equipment for such a Tournament. Said Tournament bid and C.D. appointment is to be determined not later than three months prior to the Tournament date and bids and C.D. applications must be called for through the NWSS Newsletter.
January 1, 1993
1. Revised Article III, Duties of the Office, to add Section 5 – Schedule Coordinator as adopted at Board of Directors annual meeting in September 1989.
2. Added NWSS Resolution #89-1 as adopted at 1989 NWSS Board Meeting.
3. Revised Article V, Dues and Fees, to reflect $2.00 increase in dues to cover the increase in postage costs, as approved at Board of Directors meeting September 1992.
September 25, 1995
1. Revised Article II, Board of Directors, Section 2 as follows: Only the six incumbent Directors may become President or Vice-President; however, any Board Member who is continuing and has been re-elected for the coming year may also be elected as President or Vice President.
September 13, 1996
1. Revised Article V, Dues and Fees to reflect an increase in dues for individual, club and family membership. Individual dues changed to $15.00/year. Club and Family membership changed to $17.00/year. As approved at the Board of Directors meeting in September 1996.
December 28, 1997
1. Revised Article V, Dues and Fees to reflect deletion of the club dues requirements. As approved at the Board of Directors meeting in September 1996 and again in September 1997.
March 12, 2002
1. Revised Article V, Dues and Fees to reflect an increase in dues for individuals and family membership. Individual dues changed to $20.00/year. Family membership changed to $25.00/year. As approved at the Board of Directors meeting in February 1999.
2. The Newsletter Editor has a blanket budget of $800.00 per year. As approved at the Board of Directors meeting in September 1999.
3. Revised Article V, Dues and Fees to reflect No Charge of the club dues requirements. As approved at the Board of Directors meeting in February 2002.
4. Added text to Article IX, Amendments and Revisions. As approved at the Board of Directors meeting in February 2002.
March 28, 2003
1. Revised Article III, Duties of the Office to add Section 6 - Scorekeeper, Section 7-Newsletter Editor, and Section 8 - Webmaster as adopted at the Board of Directors meeting in February 2003.
2. Revised Article III, Duties of the Office Section 3 - Secretary to remove the keeping of official record of the Society membership from duties. This is included in Section 6 - Scorekeepers duties. As approved at the Board of Directors meeting in February 2003.
September 10, 2004
1. Revised Article V, Dues and Fees to add Section 2 which defines the fees paid by Clubs to NWSS for NWSS-sanctioned events: The NWSS Contest Fee is set at $10/weekend, payable when clubs submit their contest announcement flyer to The Eagle Newsletter.
CLIFF MINK SERVICE AWARD
The Cliff Mink Service Award is named after one of the founding fathers of the NWSS, Mr. Cliff Mink. This award is presented annually to an individual(s) who has made a significant contribution on promoting soaring in the Northwest. The Secretary calls for nominations in June (published in the newsletter) with the Board of Directors voting at the NWSS Tournament where the award is given.
The Octogenarian award is presented to an active member of the NWSS who is still flying on their eightieth (80) birthday. The Octogenarian receives a lifetime membership to the NWSS.